Préparation ILLINOIS

[Marie Girard 0]

Yo, vous avez jusqu'à 23h59 aujourd'hui pour vous inscrire sur le site de la SAE pour l'Illinois.

Quentin Amie
Philippe Blais
Julien Cote
Benoit Dussault
Alexandre Farly
Alexandre Gagnon
Marie Girard-Charest
Mélissande Guy
Nicholas Lefebvre

..Félix? Laurence? Éthier?

Allez donc vérifier que les informations pour votre contact en cas d'urgence sont complètes et exactes:

http://www.sae.org/servlets/collegiateCompetition?OBJECT_TYPE=CollegiateCompetition&OBJECT=CollegiateCompetition&PAGE=getTeamRegistrationPage&TEAM_ID=16407993&COMP_ID=MBWEST&cds=MBWEST

Blais, tu as aucun contact d'urgence. Ça peut nous coûter un registration instantanné si tu le remplis pas avant minuit ce soir!

[Laurence S 0]

Done

[Melissande Guy 0]

moi si done.

[Marie Girard 0]

Laurence   

Est-ce que les réservations d'hôtel c'est ok?

Est-ce qu'on a les papiers d'assurance de l'Université? (on les avait surement demandé en même temps que ceux du Kansas?)

Est-ce que tu pourrais t'occuper des cartables compétition pour l'Illinois? Imprimer les chemins pis toute, pis toute?

[Laurence S 0]

Lhotel est reserve a partir du 3 juin, on a deja les papiers dassurances et je moccupe des cartables de compe..mais on arrive le 3 ou le 4..

[Marie Girard 0]

On arrive la le 3 pour être en ligne pour le Briggs a 4AM le 4 juin...on n'a pas le choix de passer le Briggs le plus tôt possible pour passer le tech le plus tôt possible. On a la tech, le brake test, le Sales, le Design Presentation et possiblement le Cost Audit dans la même journée..si on arrive pas a passer le tech ASAP, on va être (encore plus) dans marde...if you see what I mean.

[Marie Girard 0]

Blais, tu n'as pas rempli ton contact d'urgence à temps comme je te l'ai demandé quelques messages plus haut, il était encore vide ce matin...je viens de rajouter le nom de mes parents en espérant qu'ils aient pas encore vu que c'était pas fait mais ça aurait été cool que tu le remplisses toi-même. J'ai pas reçu de confirmation encore de la part de la SAE mais ça se peut qu'à cause de ça on se fasse refuser le Fast Track Registration...

[Laurence S 0]

L'hotel est confirmé, j'ai appelé pour être sure que ça fasse pas comme au Kansas. C'est le Econo Lodge Inn & Suites
4244 Brandywine Drive, Peoria, 61614, Illinois, États-unis, +13096823322 du 3 au 8 juin.

[Marie Girard 0]

Merci Merci Merci

...pourtant c'est cool dormir dans le lobby.

[Marie Girard 0]

''Your team’s roster has been designated as YELLOW. Your roster was missing 1-3 people’s information. He/She must report to the Registration area to complete the emergency contact information onsite. Do not write their information in. As long as all team members are listed already on the attached roster, your team will be permitted to go to the Fast Track Registration line where only the team captain/advisor is required to report to registration area. He/She will be responsible for signing as witness in front of SAE staff/volunteers that the team registration being submitted is complete and accurate with those onsite and attending. He/She will also be responsible for picking up all wristbands, distributing to team members and encourage team members to wear them. He/She will also collect all other giveaway items provided to teams.''

Blais, va falloir que tu me colles au Fast Track Registration pour aller remplir tes tites informations.

[Marie Girard 0]

Une petite lecture qui pourrait vous éviter de vous faire jeter hors du site ou éviter que votre équipe se fasse disqualifier...

''The Basics

All event logistics have been published.  See the links below for more information:

Event Information

Competition Schedule (Note that Design and Sales are on the same day, and that the event begins on Wednesday afternoon)

Design Schedule

Sales Presentation Schedule



Facility Information & Policies Highlights

·         No smoking!  The Edwards Demonstration & Learning Center property (including all outdoor areas) is a non-smoking facility.

·         No one under the age of 12 is allowed on site.

·         No one under the age of 18 is allowed in the pit/paddock area.

·         No pets permitted on site (Service animals are exempt)

·         Closed-toe shoes made of substantial construction with puncture-resistant soles are required for everyone on site. Shoes should be made of strong material and must cover the entire foot (no sandals, high heels, ballet flat, etc).

·         Cooking/grilling anywhere on the facility is not allowed. Outside food is not permitted on site (Caterpillar has a food service contract with Eurest Dining Services). Lunch will either be provided or be made available for purchase on event days, and concession stands will be open to purchase additional food and beverage items outside of lunch hours.



There are NO exceptions for these policies.  For example, if you arrive with flip flops on, you will be turned away.  Familiarize yourself with the complete list of policies here.

On-Site Facility Waiver

The Caterpillar Edwards Demonstration & Learning Center requires every participant to sign a separate waiver to enter their facility.  This waiver was included with the Fast Track rosters emailed to every team captain and faculty advisor.  If you did not receive it, you may download it here.  Team members must sign before coming on site.



Fast Track Registration

Teams received a final PDF roster.  Green and yellow teams can send one Team Captain or Faculty Advisor to the Fast Track Registration line if all members were included on your final roster.  Incomplete rosters and red teams must report to the Incomplete Registration Line with all members.  ALL TEAMS SHOULD PRINT THEIR ROSTER.  For more information, check out the full description.



Notes from our National Tech Team

·         Two biggest missed frame items at UTEP were FLC being made out of secondary material and the RRH/RHO triangulation bars being made out of secondary material.

·         Clarification of Rule B8.3.8 Front Bracing Members (FBM)

·         Clarification of Rule B12.1/Fuel System Location

·         Clarification of Rule B16.1.1/B10.5.3 Neck Support/Collar

Roll Cage Spec Sheet

The 2014 Roll Cage Spec Sheet has been published.  This sheet MUST be completed and submitted in accordance with the competition rules. Failure to do so will result in penalty.  The purpose of this sheet is to facilitate verification of roll cage materials/construction, and to provide a means of tracking the age of older vehicles. This is being done in the interest of good engineering practice and confirming the fabrication techniques of the team



Design Comparison Document

All 2013 Top 10 Overall Winners must complete the 2014 Design Comparison Document and have it available at your design judging at every event you are attending in 2014.  If you have additional questions, you may contact Sam Barill at barill@sae.org.



Briggs and Stratton Governor Check

An enhanced processed has been developed for Briggs and Stratton governor check, which will occur during the first day of the competition.  The first 30 Baja vehicles in line for Briggs and Stratton Governor Check will receive a laminated number indicating their number in line. Essentially, teams will line up as normal, and an inspector will distribute the numbers in the lineup order to those first 30 teams. This will be the only vehicles checked on the first day. In addition, as in past events, those will also be the first teams to go through technical inspection the next morning.  So, be prepared, check the schedule, be ready and be informed!



Frame Design Pre-Check

We introduced Frame Design Pre-Check this season, and many of you took advantage of this opportunity!  If your team’s frame design form was approved, you will still report to the regular Tech Inspection line.  The Tech Inspectors will have a list of approved submissions.



Tech Take a Number

There is some confusion regarding the Take-a-Number system for Honda Technical Inspection. The first 30 cars through Briggs & Stratton will be Tech Numbers 1-30 for the next day. Any car that passes Briggs & Stratton after those first 30 will have to get a Tech Number from the staff working the Technical Inspection Area. Please do not wait in line unless you have a Tech Number. It is not a first come first serve basis. Also, the mobile.bajasae.net site will show the Tech Number that they are serving. However, please keep an eye on the line as well and what numbers are being queued.  There is no guarantee that the website is accurate, as there may be network outages.



Transponders

As a reminder, as you’re going through Technical Inspection, have your transponder charged to be checked and recorded if necessary.  All Baja vehicles must have a transponder mounted on the vehicle.  SAE International will not have any available on site.



Cost Audits

Teams will be randomly selected for Cost Audits.  If selected, your team will receive notice via email and at Registration.  Teams will be given an appointment time, which will already be coordinated with their Design and Sales Evaluation times.



Dynamic & Endurance Policies

·         All events will have a hard shut down at 5:00 PM.  If your car is not on the track at 5:00 PM, you will not be given the opportunity to run.

·         Each team must have two identical fire extinguishers.

·         Repairs Only in the Pits/Paddocks – Repairs may only be done in your pit/paddock.  No repairs are permitted on any dynamic event course, staging area or the practice track.  Do not have tools in, or with, your car.  

·         Hands Only - Any adjustment/repair that requires a tool must be done in your pit.

·         Dynamic Event Staging: Driver and Escort – Only the driver and one escort are allowed in the dynamic event staging areas.   Note – Dynamic event access is dependent on the topography and configuration of individual courses and may be revised.   You must follow the restrictions of the event in which you are participating.  

·         Dynamic Courses: Driver Only – Only drivers and course marshals are allowed on the dynamic event courses.  

·         No Work on Course – If your car becomes disabled during a dynamic event - including Endurance - it must be returned to the pits for repairs. No on-course repairs during any event.  

·         Recovery Procedure – (1) Disabled vehicles will be pushed off course by the course marshals.  (2) The marshal will notify the recovery crew.  (3) Your car will be towed to your pit/paddock as soon as a recovery crew becomes available.   Please do not badger the recovery crews; they will work as quickly as practical.

Food On-Site

Students will be provided lunches for all three days including the Honda lunch on Friday. You will receive three lunch tickets when you register that can be exchanged for lunches.



Baja SAE Mobile Updates

This year, we will be introducing new technologies to make it easier for teams and fans to follow the events.  Please be aware that the technology is new this season and we may be working out a few bugs.

·         Digital Scoreboards Sponsored by Cummins: These scoreboards will be available at the dynamic sites and provide updated results information.  Download a sneak peak here.

·         mobile.bajasae.net: This website will give access to results, problem reports, and the tech line numbers.  It will be available after noon on Friday if you connect to the Baja SAE Mobile Wifi, which will not provide internet access. Static and dynamic problem reports can be submitted only until 6:00 PM on Dynamic Day.  Endurance problem reports will be accepted only up to 15 minutes after the Endurance Race ends. To access, connect to the BajaSAE Wifi Network, enter the password: welcometeams, and browse to http://mobile.bajasae.net.

·         results.bajasae.net: This website will be available on the internet for teams and fans offsite to track standings and results.  Simply navigate to results.bajasae.net to access it.

Graduating SAE International Members

Are you graduating?  Our Membership Team will be onsite with a graduation gift to you: a one-year complimentary professional SAE Membership!   Professional membership is an investment in your career, and will help you climb the career ladder faster. Can’t attend the competition, check out this post for more information.



Hashtag / Social Media

We will be using social media to communicate critical announcements, photos, and updates throughout the event.  Fans, including those at home, can follow along using our accounts and the event hashtag:

www.twitter.com/baja_sae
www.facebook.com/bajasae
#bajaILLINOIS



Spectators

If you are watching a dynamic event, then you are a spectator.  Only drivers and the event volunteers are allowed on the course during dynamic events.  Team members who are watching the event are spectators.   Spectators must remain in the designated spectator areas.  This includes all team members who are watching the event.  If you are not inside a designated spectator area then assume you are in a prohibited area.  The Facilities policies apply to spectators as well.  See the complete list of policies here.''

[Marie Girard 0]

Lol.

[Nicholas L 0]

Câliss...

[Doom Marceau 0]

Oubliez pas les Bearclaw! wow 50mm c'est quelque chose! Ça a le temps de changer encore.

[Marie Girard 0]

Ça va être muddy.

[Marie Girard 0]

Anyway, c'est pas comme si on avait des chemises blanches au Design Presentation...oh, wait..

[Marie Girard 0]

Nic, pourrais-tu appeler CVTech, on n'a toujours pas reçu la nouvelle CVT. Ça commence à être long..peut-être juste faire un suivi avec le départ?

[Melissande Guy 0]

leopard. maillot. pluie. bouette.

[Marie Girard 0]

Mel, tu viens tu finalement..?

[Melissande Guy 0]

je sais pas encore, jai un entrainement tantot et mon coach veut ''insister'' pour que je parte pas. ca depend surtout de ma game demain...

[Nicholas L 0]

Perds, ça va régler ton problème

[Laurence S 0]

Modification d'hotel faite. 2 chambres du 3 au 8 au nom de Marie & de moi, 1 chambre du 4 au 8 au nom de Nic. Marie tu vas recevoir le mail veux tu me le transférer et tu devrais être remboursé d'environ 77$ sur ta carte de crédit.

[Marie Girard 0]

Yé.

Laurence, si c'est possible (si c'est trop compliqué dit le moi), pourrais tu faire une liste de tous les frais d'hôtel pour le Kansas et l'Illinois avec le nom de la personne qui a payé les chambres..? Ça me faciliterait la tâche des remboursements...

Exemple:

22-24 mai, Hotel Super 8 (1 chambre), Marie, 150$

[Laurence S 0]

KANSAS

Super 8 Motel Pittsburg, 21 au 24 mai, 2 chambres, 644.28 $
Payé par Marie

Hunter's Cabin, 24 au 25 mai, 350$
Payé par Laurence, tous les remboursements ont/vont être fait individuellement à Laurence, la dame va me renvoyer un chèque par la poste pour rembourser une partie de la 2e nuit, je vais le rediviser entre tout le monde (8pers)

ILLINOIS

Econo Lodge Inn & Suites, 3 au 8 juin, 3 chambres, 1,599.93 $
Payé par Marie, Hotels.com vont te remettre 77$ sur ta carte de crédit en remboursement d'une des 3 chambres pour la première nuit.

[Marie Girard 0]

Sweet, merci!

[Marie Girard 0]

Quelle couleur on peinture le frame?   

Répondez au sondage...

[Marie Girard 0]

Ça va être une belle endurance.

[Melissande Guy 0]

PKOI LE FRAME NEST PAS ROSE?!

*le sondage perde en credibilité... tka.

[Nicholas L 0]

Une belle endurance en-dessous de mon pa-rapluie rapluie rapluie

Ça a le temps de changer anyway